Wednesday, September 9, 2020

Not All PDFs Are Created Equal


Information for your weekly bulletin can come from various organizations and groups in your parish. Very often, this information is arriving in PDF format. However, not all PDFs are created equal. Luckily, it is only a few steps to incorporate those outside PDFs into your document seamlessly. 

J.S. Paluch Co. has done extensive research and testing to determine the optimal settings for our pre-press system. The combination of Adobe® Acrobat® and JSP settings ensure that we can produce the highest quality printed bulletin for your parish.

PDF files produced in an application other than Adobe® Acrobat® with JSP settings can halt the production of your weekly bulletin. Does that mean everyone contributing to your bulletin needs the Adobe® Acrobat® program? No, it does not. As the bulletin editor, you have the capability to use the Adobe® Acrobat® program to save PDF files sent to you in different formats.

These simple instructions illustrate how to take a PDF file not created with the JSP settings and convert it into JPG for use with your bulletin file. 

1. Open the PDF file sent to you.

2. Click FILE > EXPORT TO > IMAGE >JPEG

3. Select the directory and filename for this image, click Save

4. Open your bulletin document and go to the page where the new JPEG is to be inserted

5. Draw a new picture frame, or use INSERT > PICTURE > FROM FILE

6. Locate the JPEG image you converted from the PDF file. Click INSERT

Now the image is inserted right into your Publisher document and you can convert the entire file to PDF using the JSP settings. Please note, if the original PDF file sent to you has multiple pages, each page will be saved as its own JPEG file. For example, when converting a two-page PDF into an image, you will automatically make two separate JPEG files (page 1 and page 2).

To insert the entire file into your bulletin, you must repeat the steps for each JPEG image. Once you have inserted the JPEG images into your Publisher document, you can now create the PDF file as usual making sure to double-check that the JSP settings are listed as the default settings.

The added benefit of converting an outside PDF into a JPEG and then inserting into your Publisher document is that you have control over the margins when you insert the JPEG and can keep everything within the 1/2" margins necessary for printing. 

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